Community Center Rental Agreement


Creekside Oaks Homeowners Association Community Center Rental Agreement

AGREEMENT DATE: __________________________________________________________________

RENTERS NAME: ____________________________________________________________________

RENTERS ADDRESS: ________________________________________________________________

RENTERS PHONE: ___________________________________________________________________

PURPOSE OF RENTAL: _______________________________________________________________

NUMBER OF GUESTS: ________________________________________________________________

1 PHILOSOPHY: The parties named above (the "renter") and the Creekside Oaks Homeowners Association (COHA) recognizes that appropriate measures must be taken with renters and their guests who destroy property or violate rules and regulations. Such measures may include (but are not limited to) forfeit of Deposit and/or immediate surrender of the Premises to a duly designated COHA representative.

2 TERM: The renter hereby rents the Creekside Oaks Community Center (COCC) from the COHA on ___________________________ starting at _________ and ending no later than _________. The renter agrees not to sub-rent or permit anyone else directly or indirectly to rent the COCC during the term of this agreement. The renter agrees not to enter the COCC or to permit any person such as family members, personnel or guest, to enter the COCC except during term of this agreement, unless COHA has been previously notified and has agreed to coordinate.

3 PREMISES: Premises shall be rented in accordance with Georgia statutes, laws and regulations. Premises are more specifically defined for rental purposes as the main meeting room, kitchen area, storage closet and the connected covered patio.

4 Initial Here__________. DECORATING: No tape, thumbtacks, or other fastening devices shall be used to hang decorations.

5 Initial Here__________. RENTAL RATES: The COHA Board Members may modify the following rental rates at any time. The rates apply for events during which no more than 75 people shall be in or about the premises at any time during the event. Creekside Oaks Residents: $125 plus a refundable $150 security deposit. Non-Residents: $150 plus a $150 security deposit. Each event shall last no longer than six hours, which includes time needed to clean and return the Premises to satisfactory condition.

6 Initial Here__________. DEPOSIT: The deposit shall be used for repairs and replacement of items in the Premises as damaged and for other reasonable purposes at COHA discretion. If the deposit is insufficient for reasonable repairs, replacement, and cleanup, COHA may take other such appropriate measures, including suspending COHA membership until remuneration is made. The deposit will be returned after keys have been returned and a satisfactory inspection of the Premises has been completed.

7 Initial Here__________. LATE FEES: The parties agree a $20.00 per day late fee shall be charged for failure to return the Premises keys. In the event of lost keys, COHA has the right to charge the renter for re-keying all locks.

8 Initial Here__________. NOISE: The renter shall respect the rights and privacy of the surrounding neighborhood. Amplified music shall be permitted indoors only, but must be kept at a reasonable level and all county noise statutes must be respected. If, in the opinion of the COHA board vice-president or their designated representative, the noise level has exceeded a reasonable level, that board member may ask the renter to lower the noise level. Upon the third request to lower the noise level, the security deposit will be forfeited and the renter may be asked to terminate the function, clean the facility, and vacate the premises.

9 Initial Here__________. Please note that if a DJ (or other amplified music provider) is present at the party, the DJ and all associated equipment must remain indoors.

10. Initial Here__________. CLEAN UP: The renter shall perform the clean up defined herein or pay the established charges for housekeeping plus any additional housekeeping charges which may be necessary.

    i. Carpets and Floors: Vacuum carpets and furniture, mop kitchen and bathroom floors.

    ii. Kitchen: Empty refrigerator and wipe down all counters. Clean stove if used.

    iii. Garbage: Remove all garbage from the building and deck and place INSIDE the cans located outside the building.

    iv. Bathroom: Wipe down counters and fixtures, report any plumbing problems as soon as possible.  

    v. Deck: Deck must be swept broom clean.

11. PETS: Renter shall not be permitted to keep pets in or about the premises.

12. INDEMNITY: The Renter agrees to indemnify and hold harmless COHA and its Board Members from all claims, suits, demands, causes of action, or judgments that may arise out of a breach of this agreement or which may arise out of property damage or personal injury to third persons. In the event COHA successfully defends any action arising out of a breach of this agreement brought by the Renter or others, or successfully defends any action for personal injury or property damage brought by third persons, COHA shall be indemnified and reimbursed for attorney’s fees and court costs by the renter. Each party hereto binds its successors, assigns, heirs, administrators, and executors.

13. FORCE MAJUERE: Neither COHA or Renter shall be required to perform any term, condition, or covenant of this Rental Agreement during such time such performance, after the exercise of due diligence to perform, is delayed or prevented by acts of God, civil riots, or government restrictions.

14. QUIET ENJOYMENT: COHA agrees that upon payment of the rent herein provided for, and upon the observance and performance by the Renter of the covenants herein contained and on the part of the Renter to be observed and performed, subject to the provisions of the Rental Agreement, the Renter shall peaceably hold and enjoy the Premises for the Term.

15. MINORS: The Renter shall provide one responsible adult chaperone for every ten individuals not having graduated high school or under the age of 18 in and about the premises

16. SEVERABILITY: If this Agreement or any other provisions herein shall be deemed invalid for any purpose by a court of competent jurisdiction, the intent of this Agreement or provisions shall, nevertheless, be enforceable to the extent necessary for such protection. Each article, paragraph, subparagraph, term, and condition of this Agreement shall be considered severable. If for any reason, any portion of this Agreement is determined to be invalid or in conflict with any law or rule in a final ruling issued by any court, agency, or tribunal with valid jurisdiction, that ruling shall not affect the validity or enforceability of any other portion of this agreement.

17. ENTIRE AGREEMENT: The provisions of this Rental Agreement constitute, and are intended to constitute, the entire agreement between COHA and the Renter. No terms, conditions, warranties, promises, or undertakings of any nature whatever, expressed or implied, exist between CHOA and the Renter except as herein expressly set forth.

18. RULES AND REGULATIONS: The Renter agrees to comply with the COCC rules and regulations, which may be found at ___________________________


Revised March 2008